What’s in a name, you ask? I’d say a lot. What SharePoint is, can be deduced quite a lot simply from its name. That is, it’s about sharing information and collaborating with peers at a specific place. SharePoint 2010 Training will help to understand and apply the features available to their full potential. This article will discuss the core functional areas of this version in detail. Although all these concepts may not be used by all businesses, it helps to be aware of what Microsoft has in store for you. This version offers business users a single point for information aggregation, collaboration and search.
The Six Key Components
Let us discuss each one of these in detail.
1. Sites – A native feature of Web Content Management System allows you to create and manage internal/external websites effectively. In a nutshell, it has made publishing on the web as simple as using MS Excel, Word or PowerPoint. This release has brought the following features to the fore:
- An intuitive Microsoft Word-like user interface to simplify the content authoring/editing experience
- More organized and categorized content
- Enhanced search function, using FAST search
- Web Analytics feature to help you track performance of your website
- Personalization by targeting audience groups
- Compliance with the latest web standards such as WCAG 2.0 AA, XHTML etc.
- Cross platform support to allow your website to run on any browser
2. Communities – Social networking has seeped into the workplace from our personal lives nowadays.
To tap the true potential of social media, that is, to collaborate, share and mutually gain, it offers the following:
- Creating user profiles
- Creating specific communities that are special interest groups to share knowledge and mutual interests.
- Using latest social tools such as blogs, RSS feeds, wikis etc.
- Better user engagement with the facility to tag/comment and discuss while also bookmarking content.
- Creating a personal space called MySites to keep track of your daily activities
3. Content – Create and manage business documents better with SharePoint 2010. Organization need to work on documents and records. While documents constantly change and renew their contents, records are more static and just need space for storage. You can work with both these types quite efficiently and as follows:
- Manage all documents of your organization and decide access permissions – who can read or update those.
- Categorize these documents for faster search and easier retrieval.
- Mark the documents as confidential and freeze them from further changes
Moreover, its direct integration with MS Office gives users the freedom and ease of working in a familiar environment.
Koenig Solutions will throw light on the remaining three components in the next part of this article. Let’s depart with the knowledge gained in this write-up. Microsoft has enhanced the usability of record and documents management system. It has evolved this platform from a mere storage system for documents to a completely collaborative work environment.